Risk Management	Criminal Record Checks
Respect in Sport	HCSP
Player Medical Information	Special Event Sanction Form
Concussion Awareness Tool Kit	Contracts
Sportsmanship Starts in the Stands	Equipment Tips
On-ice Helper	Port Coquitlam Arena

 

 

 

 

 

 

 

• • Harassment & Abuse Policy
  • Athlete Code of Conduct
  • Coaches Code of Conduct
  • Officiating Code of Conduct
  • Volunteer Code of Conduct
  • Volunteer Policy

 

RISK MANAGEMENT - What’s It All About?

The purpose of these risk management guidelines is to provide members with an understanding and awareness of fundamental risk management principles and how they apply to the operation of sanctioned hockey events. The goal is for all members to implement effective risk management programs at the local level, exercising a proactive teamwork oriented approach to safety; where safety is the first priority at all times, on and off the ice. The scope is broad and this guide is intended to touch on all elements of what is seen as the entire field of Safety and Risk Management within BC Hockey.

DEFINITION: Risk management is the process by which a Branch, Association, League or Team reviews its activities, programs and operating procedures (including buildings and staff) to identify, understand and insure against the everyday risks confronted in operating an organized program.

Risk management consists of four (4) basic steps, performed in a logical sequence:

• Step 1. Identify the risks connected with an activity (e.g. game, dressing room, arena parking lot, travel).
• Step 2. Assess the relative significance of all on-ice and off-ice risks.\
• Step 3. Eliminate or minimize the identified risks.
• Step 4. Provide protection against unavoidable risks. This can include insurance coverage.

Risk management is an ongoing process, not a one-time activity. It is not an isolated function or a committee task. Each association, team or league must ensure that the overall operations and planning process of the organization include an active risk management and safety program. Every member of the organization must be aware of his or her role and responsibility within that risk management structure. Remember that risk management is any organization’s best defence against accidents and injuries. Be aware of all the risks involved in all hockey related activities and always err on the side of caution.

Safety is like electricity – it is present for as long as we are prepared to generate it!!

 

CRIMINAL RECORD CHECKS (CRC)

All Executives, Managers, Head coaches, Assistant coaches, On-ice helpers and HCSP personnel on each team U7 thru U21 must submit a Criminal Record Check to our 1^st VP before participation in any practice or games at the beginning of each session. Port Coquitlam Minor hockey mandates that the Criminal Record Check be updated every two years and must be valid until the end of the current season.

If you fail to have your CRC into our 1^st VP , you will be removed from the roster.

You can now get your CRC done online, follow the link https://justice.gov.bc.ca/criminalrecordcheck
To obtain the passcode, contact1stvp@pocominorhockey.com.

In Person CRC - If you choose not to submit your CRC online, there are 3 forms required to complete the check.  The check can be performed at any RCMP detachment.  Please contact the detachment for their hours of operation.

1. The Association Cover Letter. Without the cover letter, you will be charged a fee for the check.
2. CONSENT FOR DISCLOSURE OF CRIMINAL RECORD INFORMATION form. It must be completed in full, including the boxes at the bottom (initial all 4 boxes).
3. CONSENT FOR A CRIMINAL RECORD CHECK FOR A SEXUAL OFFENCE FOR WHICH A PARDON HAS BEEN GRANTED OR ISSUED. Another record check form that must be completed in full. Please find the letter on the front web page.

RCMP may process the forms while you wait or you may be required to pick up at later date. The original copy of the form MUST be mailed to:

1^st Vice President
PCMHA
P. O. Box 44
Port Coquitlam BC
V3C 3V5

 

RESPECT IN SPORT (RIS)

RIS is an online training course for coaches and sport leaders. It is designed as a tool to assist coaches in identifying and dealing with abuse, neglect, harassment and bullying in sport. The online course curriculum is broken into six x 30 minute modules hours to complete and includes audio/visual presentations, quizzes and printable handouts. Another beneficial feature of the program is that it does not need to be done all at once; it can be completed at your leisure.

The benefits of the new system include:

1. Time Commitment – The course will take an estimated 2.5 hours with the delegate’s HCR SpeakOut! Accreditation is updated immediately upon completion.
2. Availability / Access – The course is accessible over the internet therefore the delegates dictate when and where they take the course. They can also complete the course at their own speed.
3. Flexibility – Delegates can access the Respect in Sport on-line course at any time (by way of user name and password) therefore are able to complete one module at a time.
4. E-Learning Platform – This is an introduction to the capabilities of training delegates with online tools and resources. The course contains many handouts which remain accessible after the course is complete. If a paper copy of any of the documents or the accreditation certificate is required it can be printed from the site.
5. Not Sport Specific – Respect in Sport is not specific to any sport. However the learning principles within are common to anyone acting as a sport leader. The consensus is that many of our volunteers coach/assist in other sports. The need to educate our sport leaders is of significant importance, however this allows for some reduction in the duplication of information.

Certifications will now automatically expire four (4) years.  As per BC Hockey's requirements, all team officials must complete this course before the first scheduled ice session.

All team officials/volunteers must complete this course.
Register for Respect in Sport (Hockey Canada Activity Leaders) online course: RIS website

 

HOCKEY CANADA SAFETY PERSON (HCSP)

1. When an injury occurs, a Hockey Canada Injury Report Form must be submitted to the BC Hockey office within 90 days of the injury. The form can be downloaded here. Invoices can be submitted for up to 52 weeks after the injury date.
2. The claim form must be completed in full. The form has portions that must be completed by the member, a team official and doctor or dentist.
3. If reimbursement is requested and an incomplete claim has been filed, it will be returned to the member for completion before any further processing.
4. If page 2 is submitted separately from page 1, the member’s name must be written on the page. It should also include the member’s association and injury date.

 

SUBMITTING RECEIPTS AND INVOICES

1. Invoices can be submitted for up to 365 days after the injury date.
2. If the member has another insurance plan (other than provincial)
   • If the injured individual has insurance through another source, a claim must be filed with the other insurance provider first because the Hockey Canada Insurance Program is a secondary provider.
   • Once an individual’s primary insurance has made payment on treatment, the original statement of coverage from the primary insurer as well as copies of the receipts / invoices should be sent to the BC Hockey office. All documents must clearly list the injured member’s name and should also include the member’s association and injury date.
3. If the member has NO other insurance (apart from provincial) – Original receipts / invoices should be submitted to the BC Hockey office. All documents must clearly list the injured member’s name and should also include the member’s association and injury date.
4. Because processing a claim can take several weeks, it is recommended that the member pay the medical / dental bill and then be reimbursed.

 

RETURN TO PLAY

This form MUST be filled by players’ family physician or any authorized clinic stating that the player has been cleared to resume playing with PCMHA. You MUST indicate to the physician if your child is playing full contact hockey normally U15 Rep or higher. Sometimes the symptoms may take little longer to recover, however the player can still participate in team practice before he/she is fully cleared for contact hockey.

Click here to download the return to play form.

 

CONTRACTS

The following contracts have been developed to assist Hockey Associations to define clear expectations of behaviour. Partners are not only expected to sign acceptance of these positive expectations but to abide by these established standards at all BC Hockey related events. It is recommended that all contracts are distributed and signed at the beginning of the season. Hockey Associations are responsible for the safe keeping of these documents. These contracts may be modified to define the association's expectations of their participants.

Parent Contract: to educate hockey parents of their membership rights, responsibilities and privileges.

This form is now available online as part of the PCMHA registration.

Player Contract: to define expectations of behaviour/conduct and commitment to the team and to the game.

This form is now available online as part of the PCMHA registration.

Team Officials Contract: to define expectations of Team Officials (coaches, managers, team parents and safety people) with regard to conduct, attitude, philosophy, and team and player management.

On-Ice Officials Contract: to define their integral role in hockey and the expectations of conduct in the management of the game. They must recognize their impact on the game and their fellow partners.

Social Media Guidelines: to define the role and responsibility of members in relation to freedom of speech and expression including the use of social media networks. It is important to know that nothing is private when posted online. Any online postings must therefore be consistent with association guidelines.

This form is now available online as part of the PCMHA registration.

Locker Room Policy: to educate hockey parents, players, and team officials of their responsibilities in and around dressing rooms.

This form is now available online as part of the PCMHA registration.

 

SPECIAL EVENT SANCTION FORMS

The purpose of a sanctioning a special event is to extend Hockey Canada Insurance Program coverage such as Major Medical / Dental Coverage to activities that do not fall under regular hockey programming. Special Event Sanctions are for usage of events such as dryland training, fundraisers, and other activities outside of regular hockey programming. Not all activities are eligible for coverage. Please visit BCHockey Website for detailed coverage.

Click here to download the Special event sanction form.

 

TEAM OFFICIALS AND REQUIREMENTS

There are four positions on the team that are considered Team Officials: Head Coach, any Assistant Coaches, the Manager and the HCSP (Hockey Canada Safety Person). The following table outlines the courses that these Team Officials must complete and by what deadline.

 

	Respect in Sport for Hockey Canada Activity Leaders (before first ice schedule)	Criminal Record Check (before first ice schedule)	Coaching (by Dec. 1)	HCSP (before first ice schedule)	CATT (before first ice schedule)
Coach	YES	YES	YES	NO	Yes
Asst Coach	YES	YES	YES	NO	Yes
Manager	YES	YES	NO	NO	Yes
HCSP	YES	YES	NO	YES	Yes
On-Ice Helper	YES	YES	N/A	N/A	Recommended

 

PCMHA will impose penalties and or fines if teams do not have team officials who have the required qualifications by the deadline. For teams that have divisional playoffs, they may be disqualified. It is very important to get this done sooner than later.

 

SPORTSMANSHIP STARTS IN THE STANDS

Sportsmanship Starts in the Stands was developed to address the behaviours and attitudes that have become a negative influence in the game of hockey in BC. The program intends to ensure that the environment at BC Hockey events and initiatives is positive for everyone. It was also developed to ensure the level of parent expectations was consistent across the province.

Failure to comply with this requirement will result in the cancellation of BC Hockey sanctioning of events hosted or operated by the PCMHA.

PCMHA will notify when the sessions become available.  Attendance by at least one parent is mandatory.

How the program works for parents:

1. Attend the Sportsmanship Starts in the Stands held by the association
2. Complete the sign-up sheet

 

EQUIPMENT TIPS

Hockey is a collision sport and injuries do occur. But with certified, quality, well-fitting equipment, the frequency and severity of these injuries can be decreased.

Click here for Hockey Canada's equipment tips.

 

ON-ICE HELPERS

From time to time. teams enlist older hockey players or other volunteers to assist with practices, scrimmages and other activities. It is important to ensure that insurance is in place by following the below guidelines:

1. Any on-ice helpers must be a current registered member of BC Hockey / Hockey Canada. If the individual is not currently registered through a minor association, junior team, senior team or as an associate member, the association wishing to have this person help must register the individual.  Please notify us in this case.
2. All on ice helpers must wear a CSA-certified helmet with a chin strap fastened and appropriate face protection required for the player’s level of play. A BNQ-certified neck guard must also be worn by all minor hockey-aged players assisting as an on ice helper.
3. U15 and under on-ice helpers must wear full gear. All other helpers (U15 and up) are to wear what is appropriate to their Division.
4. Any helper who is not a BC Hockey minor or junior player must have certification in Respect in Sport (RIS) and complete a Criminal Record Check including a Vulnerable Person Check (CRC/VPC). Additionally, they must be under the direct supervision of the certified team officials.
5. Non Members offering coaching or other on-ice help for a fee is not a volunteer, and must become an associate member prior to participation. A person working in this capacity should not be rostered with an MHA Volunteer team.